Patient Administration
Medical Records
Naval Medical Readiness and Training Command (NMRTC) / Naval Hospital Beaufort (NHB) has implemented a “Closed Medical Record System” where NMRTC/NHB are to maintain positive charge of our beneficiaries’ medical and dental records at all times. This means that your records will never leave the custody of the clinic while you are enrolled. This will significantly reduce the possibility of your medical records being lost and ensuring your continuity of care.
Medical records are the property of the U.S. Government and must be maintained at a military treatment facility. It is needed to:
- Ensure that current information such as laboratory reports, radiology results, medications and treatment plans are recorded in your file.
- Ensure medical readiness for Active Duty Members.
- Ensure data in your medical record provides information to healthcare providers/practitioners for quality assurance; for evaluation and improvement of treatment methods; and for development of patient care criteria and enhanced care.
In order to facilitate this, Naval Hospital Beaufort established a policy that ensures “no hand-carrying” of medical records by beneficiaries. Refer to BUMEDNOTE 6150 for exceptions to the “no hand carrying” of medical records policy. Active duty records are maintained based on duty assignment at either the Naval Hospital or Marine Corps Recruit Depot (MCRD) Parris Island branch clinic. Beneficiaries, retirees and civilian government workers’ records are maintained at the facility that provides primary outpatient care to the individual.
How do I request a copy of my Medical Records?
We understand how important your medical record is to you and we are happy to provide a copy of medical documentation upon request. If you are unable to come to the Patient Administration Department at Naval Hospital Beaufort to fill out a request, please provide a valid photo ID front/back along with a
DD Form 2870 via email to:
usn.nhbmedicalrecordsrequest@health.mil. Requested medical records will be placed on a password protected compact disc (cd). All medical record records are usually processed within 7-10 business days.
Suitability Screening Program (Sea Duty, Overseas Duty)
Suitability screening coordinates with sponsors and their commands and ensures service members and their families meet all medical requirements (such as immunizations, dental, physical exams, etc.) before transferring to their next duty station.
Operational Forces Medial Liaison Services
The Operational Forces Medical Liaison Services, Locally Known as
Fleet Liaison, is established to coordinate medical support to the operational forces.
Medical Boards/Limited Duty Boards
When a service member is injured or is diagnosed with an illness that will either limit their ability or make them unable to perform the duties in their MOS, may be placed on Limited Duty or referred to a Medical Board. The Limited Duty Coordinator and Physical Evaluation Board Liaison Officers work hand-in-hand to ensure these service members are familiar with the requirements associated with each process, and are guided through each process accordingly (i.e. returned to full duty or possible separation from service).